Page 26 - GUIDELINES

Roles Guidance
Facilitators • Summarize group insights: Reflect on the group’s discussion,
including main outcomes, main agreements and differences,
or any emerging themes to support the preparation of meeting
reports/briefs.

• Confirm accuracy: Coordinate with notetakers to ensure
captured outcomes accurately reflect the discussion’s essence
without personal bias.

• Provide constructive feedback: Deliver feedback to the
convenor or curator regarding the facilitation experience,
emphasizing successes and proposing enhancements for
upcoming dialogues.

Notetakers • Finalize notes: Review and refine the notes promptly, fill
in outcome-recording templates, ensuring clarity, neutrality,
and accurate representation of key discussion points and
stakeholder perspectives.

• Submit timely: Submit notes/filled-in templates to facilitators
and curators on time and assist them in preparing meeting
reports/briefs.

Essential Principles of an Effective Dialogue:

1. Thorough administrative preparation to ensure all relevant provincial technical
members can attend and contribute.
2. Diverse participant representation so that every aspect and perspective of FST
is considered and discussed.
3. Well-trained facilitators before the dialogue begins.
4. Optimal group size—around 30 participants is recommended.
5. Breakout discussion groups of 8–12 people each.
6. A designated overall lead to keep the agenda and dialogue on track.
7. Effective logistics and opportunities for participant interaction to promote
productive discussions.

26 Guidelines for food systems dialogues at sub-national levels in Vietnam Guidelines for food systems dialogues at sub-national levels in Vietnam 27