Page 25 - GUIDELINES

Roles Guidance

Facilitators • Set the frame: (if applicable) ask participants to make brief
introductions; introduce the task of the discussion and ensure it is
well understood.

• Facilitate discussion: stimulate and guide conversation;
promote balanced participation and curb dominant voices; remain
neutral and focused to ensure the group members work towards
the outcomes in a timely manner.

• Radical listening: pay attention to both spoken and unspoken
messages, invite those who have not yet opined to speak, ensure
inclusive discussion and maximize participant engagement
Notetakers • Active listening: capture diverse viewpoints and accurately
reflect participants’ inputs, clearly note major points and emerging
perspectives.

• Keep visuals and notes: use (prepared) templates to summarise
and visualize the outcomes; keep records (photos) of all notes
(individual or group discussion).

2.3.3. After the dialogues

After the dialogues, the organizers’ recommended activities are outlined below.

Table 5. Guidance for organizers after the dialogue event

Roles Guidance

Curators • Review and synthesise: Carefully analyse outcomes from
discussion groups, identifying common themes and notable
divergences, and actionable recommendations.

• Receive and analyze feedback: Serve as focal points to
receive and exchange feedback after the dialogue.

• Lead reports: Collaborate with facilitators and notetakers
to prepare meeting reports/briefs, summarizing discussion
outcomes and insights.

• Share and follow-up: Disseminate reports/briefs to
participants afterwards, share the outcomes and outputs on
other platforms, encourage follow-up stakeholder collaboration,
and outcome next steps.

24 Guidelines for food systems dialogues at sub-national levels in Vietnam Guidelines for food systems dialogues at sub-national levels in Vietnam 25